Provide hands-on coordination for volunteer activities and community programming on an approximately twelve-month assignment. Coordinate volunteer event logistics, calendars and communications. Organize materials and product shipments for community activations. Help set up events and support participants on site. Complete administrative follow-up for the social impact team. The position calls for 1–3 years in coordination, events, community engagement or nonprofit work.
Coordinate candidate interviews and recruiting operations in Palo Alto. Schedule candidate interviews across time zones. Improve interview coordination processes. Maintain a clear, responsive candidate experience. Coordinate offer documentation, approvals and recruiting-system workflows. The position calls for at least two years in recruiting coordination or operations with process ownership. Experience with offer processes and applicant-tracking administration. Strong organization, communication and judgment.
Provide part-time reception and facilities support at Secaucus location. Welcome visitors and employees at reception. Maintain check-in records and building access information. Complete facility walkthroughs and report maintenance or safety issues. Coordinate vendors, work tickets and building access. The position calls for at least one year in operations, administration, property or facilities support. Computer proficiency, clear communication and ability to handle confidential information.
Coordinate warehouse learning programs with a focus on trainer consistency, new-hire progress and practical coaching. Audit trainer delivery against operating procedures and learning materials. Coach trainers and improve consistency across the evening team. Lead onboarding sessions for new shift employees. Track training progress, productivity ramp-up and early retention. The position calls for bachelor’s degree and 2–3 years in training, facilitation or learning development.
Coordinate employee records, timekeeping and HR support for Carneys Point operation. Respond to employee HR questions. Investigate and resolve timecard issues. Coordinate onboarding, offboarding, access and employment documentation. Maintain HR records and support scheduling, attendance and audits. The position calls for one to three years in HR, payroll or administration. Experience with HR and timekeeping systems and an hourly warehouse, retail or manufacturing workforce.
Coordinate executive schedules and administrative operations. Manage executive calendars and leadership meetings. Coordinate interview schedules and business travel. Coordinate with internal and external partners on scheduling priorities. Organize documents, records and administrative systems. The position calls for at least five years supporting C-level executives. Discretion with sensitive information and strong multitasking and organizational skills. Bachelor’s degree. Brooklyn-based role with optional remote work on Fridays.
Support accurate payroll processing and employee records for a large hourly workforce. Help new employees complete payroll paperwork and time-clock enrollment. Process biweekly payroll and maintain employee status and pay records. Review time entries with managers and resolve discrepancies. Apply payroll procedures while protecting confidential employee information. The position calls for at least two years of payroll processing experience. Experience with ADP or a comparable payroll platform and strong Excel skills.
Provide senior executive support with responsibility for confidential information, shifting priorities and leadership coordination. Manage complex executive calendars and incoming communications. Track project follow-up and leadership team deadlines. Arrange travel and process expense reports and invoices. Prepare agendas, presentations and briefing materials for meetings. The position calls for at least eight years of dedicated executive support experience. A bachelor’s degree or equivalent practical experience.
Maintain lease records and coordinate real estate administration. Coordinate lease execution and renewals. Process lease amendments and termination documentation. Track critical dates and maintain accurate lease abstracts and records. Work with accounting on lease administration matters. The position calls for at least five years in lease administration. International lease experience is required. Strong lease knowledge, Microsoft Office, organization and negotiation skills.
Analyze procurement spending and support sourcing and finance decisions. Build procurement pricing comparisons and financial models. Maintain dashboards for purchasing expenditure. Coordinate capital and operating budget analysis with finance. Analyze vendor costs and lead times and maintain accurate procurement reporting. The position calls for two to four years in financial planning, procurement, sourcing or finance operations analysis. Advanced Excel skills for modeling, lookups, data preparation and dashboards.
Provide temporary administrative support to senior leaders. Coordinate calendars for senior business leaders. Prepare meetings and arrange leadership travel. Process expenses and support office coordination. Maintain clear administrative routines and shared working standards. The position calls for at least three years in administrative or executive support. Experience with Google Workspace, Zoom and Slack. Strong organization, discretion and independent judgment. Full-time temporary assignment of approximately nine months. Any permanent opportunity depends on performance and business needs.